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Principles of Document Management: (Consists of (Collecting, Safekeeping,…
Principles of Document Management:
Projects info & control system is the backbone of the communication plan as it ensures that all members of the project & stakeholders are kept informed of tasks, activities & changes
To achieve an adequate level of communication a good document control system is required as it ensures that key documents are sent to the right people within the right time
Provides proof of delivery
Consists of
Collecting
Safekeeping
Sorting
Retrieval
Distribution/Circulation
Tracking
Backups
Provide standard templates
Disposal
The implementation of a good document management system benefits the project and the organization by:
Improving the conduct of the business.
Reducing the possibility of working with outdated or superseded documents.
Supporting compliance and quality assurance standards.
o Promoting a common system for all team members
Protecting the interests of the company and stakeholders.