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PANORAMA (INCOME (Sponsorships (Possees, Donations, Government Subvention)…
PANORAMA
INCOME
Sponsorships
Possees
Donations
Government Subvention
Media Contracts
Royalties
Car Park Fees
Ticket Sales
VENDORS
STAKEHOLDERS
Private Sector
Vendors
Sponsors
Businesses
Public Sector
Government
National Carnival Commission
Suppliers
Patrons
Steelbands
Trinidad and Tobago Fire Service
Trinidad and Tobago Police Service
ADMINISTRATION
Registration of Steelbands
Printing
Invitations
Score Sheets
Tickets
Access Badges
Passes
Travel and Accommodation
Tobago Bands & Players
Judges
Event Itinerary
BUDGET & BUSINESS ITEM
Production
Suppliers
Prizes
Human Resource
Workers
Venues
RISK
Safety and Security
Ambulance
Building Codes
Capacity Code
Noise
Panyard Practice
Events
HUMAN RESOURCE
Management Committee
Tech Team
Selection of Judges
Web site
Sound and Recording
Project Management
Sub-committees
Infrastructure
Marketing & Advertising
Hospitality
Safety & Security
Request for Safety services & quotation
Finance
MARKETING
Advertising
Research
Target Market
Video
Website
Printing
Audio
Sponsors
a. Bill Boards
Draw up contracts on terms and agreements
Negotiate terms and agreement
Draw up prize structure
Tendering process for suppliers
Registration/payment
2.Tent/area allocation
Request amount of allocation in order to finalize
a. Appearance Fees
Single Pan
Small Conventional
Large Conventional
Design
Write info pages
Select caterer
Cost for services
Catering for judges, workers & officials
Tendering for services
New design to accommodate 10,000 patrons
Medium Conventional
Organise Computerize scoring system
Negotiate Pay-Per-View contract
Negotiate/Draw up contracts - Recording Rights
Request for products
Decide on outlets
sponsor for brand on tickets
Request for cash donations
Appointment of members
Organise first meeting
a. Disc jockey services
b. Transportation Services
c. Construction contractors
d. Material
1.Ensure Fire Service checks & approve building
Appoint point person for fire to liaise with
Assignment of Clerk/Typist
Assignment of Tabulators
Assignment of Supervisor
Assignment of Security
Contract for Medical Assistance to patrons
Plan Prize distribution
Draw up Budget for events
Decide pricing for vendors
Media
2, Workers
Officials
Vendors
Steelband representatives
Sponsors
Entrance tickets
Complimentary tickets
Draw up Guest List
Organise distribution
Car Park Stickers
Set up registration online
All bands to sign Rules and Regulations
1.Fire Service for checks & balances to avoid overcrowding
Decide on location and venue
type
Conduct site visit with stakeholders
Ensure all signage for sponsors are errected
Contract disc jockey
Organise Feed to Media
To liaise with sponsors, donors
To ensure project is within budget
To ensure collection and deposit of revenue
Organise Stage lighting
Schedule dates for all categories
Schedule date for results - all catetories
Schedule dates for draw for positions - all categories
Quantify cost for all categories
Decide cost for all suppliers
1.Ensure noise from Greens does not affect performance
Liaise with contractors to ensure that they are within budget and time for completion
Ensure that they are safety compliant
Acquire/contract venues and determine cost
c. Players Remittance
b. Assistance to steelbands
d. Prize monies
Schedule date for Prize distribution
Decide on cost
Sign contracts
Allocation of space/booths
Decide on fee to charge
Communication
a. Intranet
a. Training
Appointment of members
Organise first meeting
To organise Sponsors signage
2.To create advertising materials
To determine places to advertise
To oversee website
Determine cost for insurance
a. Television (advertising & information)
b. Newspaper
c. Flyers
b. Web Advertising
c. Schedules
a. Website Creation
b. Web site Updates
d. Online Purchasing
e. General Information
Radio
d. Banners
Promotions & Advertisments
Request for Security services & quotation
Request for Ambulance services & quotation
How Many booths
Create list of 50 sponsors
a. Survey