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Project management fundamentals (What to do as a project manager? (Know…
Project management fundamentals
Characteristics of project
With an end
Project life cycles
Kroky v několika fázích projektu.
These are unique to each project.
Jednoznačným koncem cyklu je deliverable (unique, verifieable product, service,result, or capability to perform a service, that MUST be produced to complete process phase. (MVP, wireframes)
Project management process
1. Initiation
Developing the project charter
"Mini project plan" (Project charter)
- Asking questions Why we are doing what we are doing?
Objectives, my scope, a rough estimate of time and cost, key stakeholders and key milestones.
Why to make long planning
[Project Charter](
https://www.linkedin.com/pulse/generating-value-project-charter-rod-baxter
Feasibility study - jsme schopní daný projekt vytvořit (technologie, budget další zdroje)
Identify stakeholders
List down all the project stakeholders. See what is their motivation, concerns?
Sponsor
Performing org, that is involved in project exec.
PM
PM team
Functional managers, operational managers, end users, program managers
Interconnected constraints
Time
Money
Quality
!!! This priorities must be set with a client in advance
2. Planning
2.a.. Start with questions?
What we are going to do?
How we are going to do it?
When we will know that the project is done?
Outcome - Project plan
2B. Requirements
What stakeholders really want?
Make one on one interviews
Focus groups - better to let people discuss
Scope
Project scope, product scope, deliverables, business case, success criteria,
Scope baseline (Scope statement, WBS, WBS dictionary)
Work brake-down structure
Brakes the project down to smaller parts, easy to execute.
Things to deliver (specific) - documents. E.g. the app - you cannot say how long it will take to finish the app. But you can say how long it will take to finish the research, customer interviews.
Start the project name on the top
Segment the project into various components (customer interviews, coding, programming, testing)
We count costs of time and money for each part, phase.
WBS dictionary
Describe precisely every item in WBS to avoid extension of boundaries of the project.
Time estimates
braking down each points to lesser parts
use Gantt chart
Cost management
Same as a WBS but with cost assumptions --> creates budget
1.project cost estimates
Contingency estimates (nepředvídalelné události) (20%)
Management reserves
Fast-tracking
Closing
Head it over to the client.
Final payments, count cost.
Lessons learned.
Release resources.
Execution
Stakeholders will be looking for better solutions -> as a PM you have to protect it.
Monitoring and controlling
Measuring the performance against the requirements.
What do you monitor?
Scope
Schedule
Costs, Quality, Risk
Make sure you document any schedule, cost... přesahy
Earned value calculations
Total project budget x % complete of the project
For SW development, construction
More exponential growth than linear.
What to do as a project manager?
Know project definition (operation vs project)
Understand Project LifeCycle
Keep things simple.
Seek for help.
Ask questions, get clarification.
Enlist mentors.
Identify go-to people
Respect your team.
Listen to customers and stakeholder.
Discern (posuzuj kriticky) input.
Leverage templates - project management templates.
Prepare yourself for the project.
Always plan.
