Clifton Kishore Karyakar Team RC: Hardikbhai Sanchalak: Avinashbhai Co…
Clifton Kishore Karyakar Team
Sabha Vyavastha & Kitchen / Sports Coordinator
-Make sure Monthly snack and dinner menu is finalized and sent out by the fourth Thursday of every Month.
-Weekly organizing of play time
Team Building / Retention Activities
-Prepare TBA and Retention Game for weeks 2 and 4 of monthly sabha schedule
-Ideas should be discussed and semi-finalized in the
Sabha Karyakars call
-Final ideas should be presented every week in the Karyakar group by latest
-At the end of each sabha compile a summary and a few possible questions to use in retention game at the end of the month
-Come up with ideas to help presenters make their segment of the sabha interesting and creative by linking satsang topics to the general world topics through stories, activities, videos, games etc
-Figure out any logistical needs to make sure we are making the most of the resources (karyakars and materials) available to us.
Special Sabhas / Outing Coordinator
-Take lead on managing special sabhas that happen twice a month
-These sabhas have to look, feel and engage in a completely different and 'grand' way to make the kishores aware of the special theme or project being presented
-Once every 3 months, there should be a well planned outing / event that the kishores can look forward to
-Main purpose of this is to make for a homey and welcoming atmosphere at Mandir and to develop Samp within our Kishore Mandal
-Work with Jaybhai, Tejbhai and Dipenbhai to plan outing. After having done the research, present to Karyakar team to further plan all aspects and bring everyone on board by finalizing responsibilities of everyone's departments.
-Come up with ideas to help Presenters make their segment of the sabha interesting and creative by linking satsang topics to the world through activities, videos, games etc
-Figure out any logistical needs to make sure we are making the most of the resources available to us.
-Assign Emcee and Presentations for the following Week's sabha to maintain 2 week cycle.
-Post current week's Sabha Line up on Karyakar Group
-Go through syllabus/Outlines and thoroughly know emcee and presentation talking points
-Have a quick call with Tejbhai, Brijeshbhai and Avinashbhai* to brainstorm ideas for a more engaging sabha
-Request Outlines from all presenters to ensure that everyone is doing their part to improve our sabha
-Do any necessary following up regarding logistical needs (dipenbhai), AV needs (Hirenbhai) or general karyakar team needs all through the Karyakar group
-Before coming to Mandir follow up with all presenters regarding their AV /Media needs
-Touch base with Hirenbhai to ensure all necessary files for sabha are loaded correctly and are working properly
-Assign DPK before coming to Mandir if possible otherwise find and practice with suitable and varying Kishores before sabha starts
-Make sure all default files for following sabha are loaded after each sabha
-Follow up with Dhavalbhai on Saturday morning to get any special media needed for that week's sabha
-Ensure everything from AV Side runs smoothly during sabha (practice a run through if needed with Dhavalbhai to make sure you both are on the same page)
-Overlook weekly setup to ensure that no technical difficulties come up during sabha (mic tests, battery replacements, proper videos/media loaded and work smoothly etc.)
-Make sure all Sabha and Ghoshti reports are updated after Aarti every Saturday
-Follow up for any discrepancies immediately to avoid prolonging and/or confusion