Understanding work teams

Differences between groups and teams:

work team: group whose individual effeorts result in performance that is greater than the sum of individual inputs

Both: behavioral expectation, collective normalization effort, active group dynamics, some level of decision making

  • Generate ideas, pool resources and coordinate logistics such as work schedules – work group: limited to information gathering for decision makers outside the group.

work group: group interacts primarily to share information and to make decisions to help each group member perform within their area of responsibility

Goal: Share information

Synergy:Neutral (sometimes negatives)

Accountability: individual

Skills: Random and varied

Goals: Collective performance

Synetgy: positive

Accountability: Individual and mutual

Skills: complementary

Types of teams

Problem solving teams (5-12): same department, meet for few hours each week to discuss ways of improving quality, efficiency and the work environment

Cross functional team: same hierarchical level but from different work areas come together to accomplish a task

Virtual teams: use computer technology to tie together physically dispered members to achieve a common goal

Why teams are so popular

Teams are more flexible

  • Less knowledge loss due to turnover
  • More efficient workload distribution

Increase employee participation in decision making

  • Motivation/ satisfaction
  • Fairness perceptions

More people know more than one person

BUT: Teams are not ALWAYS effective

Increased cognitive capacity

Self managed work teams (10-15): take on responsibilities of their former supervisors (Plan, schedule work, assign tasks, make operating decisions, taking action on problem, work with suppliers and customers)

Can select their own members, evaluate each other’s performance => supervisor position’s decrease in importance/ eliminated.

Manager’s job becomes managing outside the team.

Not uniformly positive: not typically manage conflicts well

  • stop cooperate - lower performance
  • can speak up, feel safe – conflict is beneficial, boots performance

When team members perceived economic rewards such as pay - dependent on input from their teammates => performance improve

Higher job satisfaction, but also higher absenteeism and turnover rates.

Multiteam system: collection of many interdependent teams that share a superodinate goal, a team of teams

Creating effective teams

Context

Leadership and structure:

What to do, equal work load, specifics of work, how to integrate individual skills.

Leader in:

Self- managed teams: managing outside the team

Multiteam systems: especially important – need to empower teams – delegating responsibility to them, make sure teams work together rather than against.

Adequate resources

Climate of trust: allow a team to be willing to accept and commit to its leader's goals and decision

  • how trust dispersed among team members

Performance evaluation and reward systems

  • focus on hybrid systems that recognize individual members for their exceptional contributions
  • reward the entire group for positive outcomes
  • group-based appraisal, profit sharing, gain sharing, small group incentive...

Team composition

Abilities of members

Personality:

  • conscientiousness (group high conscientious people together): normalization dynamic will complicate interaction and force the higly conscientious member to lower expectation and lower group performance
  • openness: communicate better with one another and throw out more ideas
  • agreeableness: many as possible

Allocating roles: ensure all various roles are filled

Diversity:
Organizational demography: the degree to which members of a work unit share a common demographic attribute (age, sex, gender, education, tenure) and the impact of this attribute on turn over.

Size of teams (5): small improve effectiveness because big (chesivenss, mutual accountability decline, social loafing increase and communicate less)

Member flexibility

Member preferences: select peope who prefer working as part of a group

task entails considerable thought: high-ability teams composed of most intelligent member and adaptable to changing situations, workload distributed evenly

ability of team leader:

  • smart team leader: help less-intelligent team member
  • less intelligent leader: neutralize effect of a high-ability team

Team process:
potential group effectiveness + prcess gains - process losses = actual group effectveness

Common plan & purpose: analyze mission, developing goals to achieve that mission and create strategies for achieving goals

  • Reflexivity: reflect on and adjust master plan when necessary.

Specific goals: specific, measurable, realistic performance goals, facilitate communication and high difficulty

Team efficacy: effective teams have confidence in themselves: believe they can succeed.

  • Ways to increase team efficacy: help team achieve small success to build trust + provide training: technical + interpersonal skills.

Mental models: organized mental representations of the key elements within a team’s environment that team member share (perception about how to do things)

Conflicts levels: not all bad bc (apathetic and stagnant)

  • relationship conflict (based on interpersonal incompatibilities): most dysfunctional
  • task conflict: stimulate discussion, prmote critical assessment and lead to better decision

Social loafing: should be clear on what are individual responsibility and joint responsibility.

Turning individuals into team player

Selection: hiring team player

Training: creating team player

Rewarding: providing incentives to be a good team player

Knowledge sharing in team

  • ‘Two heads know better than one’
  • Multidisciplinary teams

Hidden profile task

  • Problems with information sharing
    • Unique information is insufficiently used by groups
    • Disconfirming information is insufficiently used by groups
  • Conformation bias in groups
    • Conformity pressures (Asch)
      • Less in heterogeneous groups
      • Extreme form: groupthink

Reasons

  • Striving for harmony
  • Diffusion of responsibility
  • Lack of psychological safety

need interpersonal skills and technical skills

  • when they don't have team skills
    • undergo training
    • transfer to another unit that doesn't have a team
    • don't hire them

conduct exercises allow employees experience the satisfaction team-work can provide

  • improve their problem-solving, communication, negotiation and conflibt management, coaching skills

encourage effort rather than competitive ones

Team aren't always the answer

Can the work be done better by more than one person? (need different perspective)

Create a common purpose for people in the group that is more than aggregate of individual goals? (collective responsibility)

Member are interdependent?