Understanding work teams
Differences between groups and teams:
work team: group whose individual effeorts result in performance that is greater than the sum of individual inputs
Both: behavioral expectation, collective normalization effort, active group dynamics, some level of decision making
- Generate ideas, pool resources and coordinate logistics such as work schedules – work group: limited to information gathering for decision makers outside the group.
work group: group interacts primarily to share information and to make decisions to help each group member perform within their area of responsibility
Goal: Share information
Synergy:Neutral (sometimes negatives)
Accountability: individual
Skills: Random and varied
Goals: Collective performance
Synetgy: positive
Accountability: Individual and mutual
Skills: complementary
Types of teams
Problem solving teams (5-12): same department, meet for few hours each week to discuss ways of improving quality, efficiency and the work environment
Cross functional team: same hierarchical level but from different work areas come together to accomplish a task
Virtual teams: use computer technology to tie together physically dispered members to achieve a common goal
Why teams are so popular
Teams are more flexible
- Less knowledge loss due to turnover
- More efficient workload distribution
Increase employee participation in decision making
- Motivation/ satisfaction
- Fairness perceptions
More people know more than one person
BUT: Teams are not ALWAYS effective
Increased cognitive capacity
Self managed work teams (10-15): take on responsibilities of their former supervisors (Plan, schedule work, assign tasks, make operating decisions, taking action on problem, work with suppliers and customers)
Can select their own members, evaluate each other’s performance => supervisor position’s decrease in importance/ eliminated.
Manager’s job becomes managing outside the team.
Not uniformly positive: not typically manage conflicts well
- stop cooperate - lower performance
- can speak up, feel safe – conflict is beneficial, boots performance
When team members perceived economic rewards such as pay - dependent on input from their teammates => performance improve
Higher job satisfaction, but also higher absenteeism and turnover rates.
Multiteam system: collection of many interdependent teams that share a superodinate goal, a team of teams
Creating effective teams
Context
Leadership and structure:
What to do, equal work load, specifics of work, how to integrate individual skills.
Leader in:
Self- managed teams: managing outside the team
Multiteam systems: especially important – need to empower teams – delegating responsibility to them, make sure teams work together rather than against.
Adequate resources
Climate of trust: allow a team to be willing to accept and commit to its leader's goals and decision
- how trust dispersed among team members
Performance evaluation and reward systems
- focus on hybrid systems that recognize individual members for their exceptional contributions
- reward the entire group for positive outcomes
- group-based appraisal, profit sharing, gain sharing, small group incentive...
Team composition
Abilities of members
Personality:
- conscientiousness (group high conscientious people together): normalization dynamic will complicate interaction and force the higly conscientious member to lower expectation and lower group performance
- openness: communicate better with one another and throw out more ideas
- agreeableness: many as possible
Allocating roles: ensure all various roles are filled
Diversity:
Organizational demography: the degree to which members of a work unit share a common demographic attribute (age, sex, gender, education, tenure) and the impact of this attribute on turn over.
Size of teams (5): small improve effectiveness because big (chesivenss, mutual accountability decline, social loafing increase and communicate less)
Member flexibility
Member preferences: select peope who prefer working as part of a group
task entails considerable thought: high-ability teams composed of most intelligent member and adaptable to changing situations, workload distributed evenly
ability of team leader:
- smart team leader: help less-intelligent team member
- less intelligent leader: neutralize effect of a high-ability team
Team process:
potential group effectiveness + prcess gains - process losses = actual group effectveness
Common plan & purpose: analyze mission, developing goals to achieve that mission and create strategies for achieving goals
- Reflexivity: reflect on and adjust master plan when necessary.
Specific goals: specific, measurable, realistic performance goals, facilitate communication and high difficulty
Team efficacy: effective teams have confidence in themselves: believe they can succeed.
- Ways to increase team efficacy: help team achieve small success to build trust + provide training: technical + interpersonal skills.
Mental models: organized mental representations of the key elements within a team’s environment that team member share (perception about how to do things)
Conflicts levels: not all bad bc (apathetic and stagnant)
- relationship conflict (based on interpersonal incompatibilities): most dysfunctional
- task conflict: stimulate discussion, prmote critical assessment and lead to better decision
Social loafing: should be clear on what are individual responsibility and joint responsibility.
Turning individuals into team player
Selection: hiring team player
Training: creating team player
Rewarding: providing incentives to be a good team player
Knowledge sharing in team
- ‘Two heads know better than one’
- Multidisciplinary teams
Hidden profile task
- Problems with information sharing
- Unique information is insufficiently used by groups
- Disconfirming information is insufficiently used by groups
- Conformation bias in groups
- Conformity pressures (Asch)
• Less in heterogeneous groups
• Extreme form: groupthink
- Conformity pressures (Asch)
Reasons
- Striving for harmony
- Diffusion of responsibility
- Lack of psychological safety
need interpersonal skills and technical skills
- when they don't have team skills
- undergo training
- transfer to another unit that doesn't have a team
- don't hire them
conduct exercises allow employees experience the satisfaction team-work can provide
- improve their problem-solving, communication, negotiation and conflibt management, coaching skills
encourage effort rather than competitive ones
Team aren't always the answer
Can the work be done better by more than one person? (need different perspective)
Create a common purpose for people in the group that is more than aggregate of individual goals? (collective responsibility)
Member are interdependent?