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PL Audit (MI (Frequency, Coverage, Appropriateness), Financial Procedure…
PL Audit
MI
Frequency
Coverage
Appropriateness
Financial Procedure Rules
Corporate Finance Manual
Creditor Process
Process for raising of orders
Timing of orders
Authorisation of orders
Order limits
Controlled stationery
Recording
Reconciliation
Storage
Issuing
Order confirmation
Goods receipt
Agreed to order
Discrepancies noted and reported
SOD between ordering and goods receipt
Prepayment checks
Invoice certification process
Sample of 20 payments for authorisation
Payments without invoices
Payment of invoices
Inputting process and system checks
Unique identifiers
Coding (testing)
Entry in the creditors system
Error and exception reports
Duplicates
Process for cancelling
Timetables
Uploading
Batch totals
Restricted to authorised staff
SOD enforced by system
Reconciliation
Amendments and journals
Credit notes
Matched to invoice
Identification of credit balances
Action taken to W/O
BACS
Security of account details
Amendments to data
Control totals
Confirmation of success
Failure notification
Process for returned payments
Large payments - extra authorisation
P2P Guidance?
Manual record of staff who can make payments & their limit
Data Security
See Separate Test Matrix