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Productivity (Extreme Productivity (Personaly Producivity (prioritize…

- - - - start at end: try to make tentative conclusion
        
        make hypothesis b4 beginning project
      - pause midway and see if there's smarter way
        
        see if more efficient way to reach conclusion
      - offer rewards to myself: more memorable
        
        really good reward: like dinner or club for whole team
      - get everyone focused on value creation: not hours logged
        
        fixed fees for client episode
        
        contingent fees based on successive outcome
        
        monthly retainers for ongoing repetitive work
    - - immediately discard most emails and letters received
        
        if important, respond immediately
        
        if not important, delete or move out of inbox
      - Only handle it once (OHIO) principle
        
        tackle low priorities immediately
      - multitask intelligently
        
        skim long documents while listening to conference call
        
        answer emails while in elevators or in car
        
        never multitask if front of potential customers
      - only respond to emails in set time during day
        
        email holidays: banning emails
        
        be selective of what we copy each other for
      - accept imperfection
        
        better to do low priority low quality than with high priority
      - don't micro manage
        
        no bureaucratic rules that force ppl to get approval for trivial matters
    - - type everything want to do to achieve goals
      - organize by time horizon
        
        career aims
        
        yealy objectives
        
        weekly targets
      - rank objectives by relative importance to me and others
      - rank targets by relative importance
      - keep track of how I actually spend time vs objectives/targets
      - understand + reasons for mismatches btwn goals and time
      - How to do this
        
        type everything want to do in professional and personal life
        
        what i like to do if i had the time
        
        time cateogories
        
        career: 5+ years
        
        objectives: next 3 to 24 months
        
        targets: daily or weekly action steps
        
        Targets
        
        enabling targets: further objectives
        
        assigned targets: required to do
        
        rank by importance
        
        ask questions
        
        what i want to do in career
        
        what am i good at
        
        what does world need from me
        
        after answers, then rank objectives from highest to lowest
        
        Determine how time is spent
        
        how many hours spent at work
        
        main work activities my time goes to?
        
        amount of time lost on administrative tasks?
        
        what schedule will be like next year
        
        address mismatches
        
        to do list that fix mismatches
        
        Integrate objectives and targets in single prioritized list
        
        bottom half: low priority items + estimate due dates
    - - know comparative advantage
        
        what is my role as ceo best for organization?
        
        if imbalance of talent for departments, fill void by recruiting or doing by yourself
      - results produce, not time spent
        
        engineer results based paying system
        
        make others respect my family time
      - think first, read or write second
        
        why im reading this newspaper? what am i looking for?
        
        reading txtbk, what do i want to remember?
        
        write emails
        
        decide which needs to be read
        
        if any important, try to answer right away
        
        if longer w/ attachments, print out and leave for next day on desk
        
        longer than email
        
        figure out argument, must fully understand
        
        compose outline
        
        for article, 4 or five keypoints outline with subpoints
      - prepare plan, but be ready to change it
      - let others their own space
        
        meetings addressing issue
        
        rebuttable hypothesis
        
        "area we need to work on, several ways to address, i think it may be this way but i could be wrong. feel free to disagree for other altrenatives"
        
        end
        
        to-do
        
        who's going to take care of them
        
        due date?
        
        don't fire employees for making mistake, own up to mistake
      - keep things short and simple
    - - most employees want to be prodcutive, but organziation gets in way
      - put "difference makers" in positions that maximizes their talents
      - ppl have excess to give to work, but many not inspired to do so
      - Performance review systems
        
        Deloitte
        
        set objectives at beginning year and rank performance into one number
        
        grand total resources: 2 million
        
        annual discussions aren't timely enough
        
        inconsistencies of ratings btwn different conductors
        
        high vs low performing teams
        
        coworkers committed to doing quality work
        
        mission of company inspires
        
        most important: have chance to use strengths everyday
        
        incentives
        
        reward performance
        
        reward high performers w/ raises and bonuses
        
        see performance
        
        person w/ best view = employee's team elader
        
        way to gauge performance
        
        feelings adn intentions of employees
        
        Future focused statements
        
        4 more items...
        
        performance snapshot
        
        use factors for regression analysis
        
        fuel performance
        
        what do great team leaders do
        
        weekly check ins
        
        6 more items...
        
        have employees also take initiative
        
        on going conversation rituals
        
        eliminatoin
        
        cascading goals
        
        annual reviews
        
        360 degree feedback
        
        promotes
        
        agility
        
        speed
        
        constant learning
      - diversity programs
        
        what does work
        
        voluntary training programs
        
        diversity managers
        
        diversity task forces
        
        self-managed teams can work as well
        
        cross-training managers
        
        college recruitment targeting different minorities
        
        mentoring
        
        what doesn't work
        
        grievance systems
        
        mandatory diversity training
        
        job tests
        
        undoing good work
        
        laying off from tenure and marginally suport positions
      - time budgeting
        
        communications overload
        
        email
        
        voicemail
        
        conference calls
        
        virtual collaboration
        
        meetings
        
        ways to manage time for company
        
        clear agenda
        
        gather executives and debate priorities, cross out and do only a few
        
        zero based budgeting
        
        treat time as fixed
        
        withdrawals from meeting bank
        
        assess meeting efficiency and effectiveness
        
        be selective about new meetings
        
        business cases for projects
        
        don't keep adding projects
        
        require business case plan; should slash number of projects
        
        simplify organization
        
        don't have too much hierarchy
        
        delegate authority to time meetings
        
        require meeting
        
        reduce default time
        
        limit attendees
        
        standardize decision rights
        
        clarify for who has the deed for who's in charge of what
        
        most companies start late
        
        make sure everyone arrives on time
        
        come prepared
        
        state purpose
        
        end early
        
        provide feedback
        
        meetings with number of attendees across company
        
        require tech platform for data to be logged
        
        BYO technology
        
        allow employees to bring their own devices to work
        
        should standardize according to certain areas
  - - - Manage calendar
        
        left column
        
        appointments
        
        phone calls
        
        meetings
        
        30 minute free periods twice a day to think creatively
        
        right column
        
        to do list; cross off as do things
        
        purpose of each appointment
        
        approach each meeting as opportunity to advance towards goals
      - Minimize mundane aspects of life
        
        having breakfast with coffee
        
        getting ready for work
      - sleep and exercise
        
        8 hours sleep
        
        1 hour exercise
        
        20 minute coffee nap or 25-30 minute power nap
    - - advance planning for goals on trip and to do list
        
        get background info on trip
        
        discuss w/ local contacts on how to best spend time
      - travel light
        
        only carry on roller suitcase
        
        eyeshades
        
        headphones
        
        reading material
        
        notebook or iPad
        
        small flashlight or light for novel
      - buy business class ticket for overnight flights
        
        better sleep
      - jet lag and stiffness
        
        drink lots of water
        
        exercise as soon as land in destination
        
        adjust myself to timezone
        
        learn car and airplane yoga and streches
      - Keep in touch with family
        
        skype chat
        
        local gifts
    - - Before
        
        think whether if there is need for meeting. can u communicate info via email or conference call just as efficiently
      - During
        
        keep meetings brief; max 90 minutes
        
        have clear written agenda based on well-contstructed goals
        
        ONly 10 to 15 min for opening presentation
        
        background facts and key issues
        
        make sure not boring
        
        encourage vigorous and robust debate
        
        make sure most powerful person signals willing to be challenged for best idea to win or argument to continue
        
        minimize jargon and keep to plain english
        
        compile list of common acronyms to give to newcomers
        
        End
        
        delegate follow up tasks and due date
        
        make sure ppl create own deadlines
      - After
        
        follow-up list to all participants
        
        make sure list represents actual consensus
  - - - as read, pause and grasp structure of article
        
        topics and headers
        
        top-down view
      - read intro and conclusion first
        
        theme sentence that encapsulates article
        
        start at end and work backwards
      - skim top of each paragraph
        
        hone in on important stuff
        
        ask, "do i need to read rest of paragraph to understand conclusion
      - stay focused on what trying to remember from reading
        
        use coggle or inflow to take notes
      - Reading journal of news sources/articles
        
        use technological platform
        
        write rationale for reading what i read
        
        ask "concentrating on goal or attention wander everytime i see entertaining headline"
        
        Estimate how much time spent reading
        
        does time spent make sense given professional objectives
        
        if not, read only relevant sections
    - - give introduction = context
      - logical body content
      - end w/ conclusion that states what needs to be done
      - strongest point at beginning
        
        factual support
        
        short sentences
        
        concise language
        
        show clear relationships
        
        spelling and grammar
    - - solid intro
        
        create interest
        
        relax audience
        
        why relevant
        
        road map for presentation
      - one page outline for presentation
        
        key points
        
        engage audience
        
        wander around
        
        ask questions
        
        offer suggestions
      - End w/ some key takeaways
        
        build to emotional crescendo
        
        leave time for QandA
        
        thoughtful answers, but brief
      - Prepare solidly
        
        scout venue/area
        
        arrive early
        
        gauge mood of audience
        
        reaction to other speakers
      - Designing persuasive charts
        
        psychology of looking at charts
        
        a lot of things happening quickly
        
        eyes go straight to things w/o stopping, can create biases and reactions
        
        no such things as truly objective chart
        
        width of chart = arbitrary decision but has incredible effect on ppl's reactions
        
        y-axis
        
        truncating y-axis
        
        depends on what situation is to search
        
        dual y-axis
        
        try to form narrative
        
        golden rule: would i do this if someone else knew what i was intending to do given actual data
        
        how to react charts
        
        evaluate common distortions and zooming
  - - - set clear project goals
        
        explain constraints
        
        make sure everyone on same page
      - reach explicit agreement on success metrics for team
        
        quantitative and qualitative
        
        let members of team decide how success should be measured
      - fill key role to supply needed resources
        
        budget
        
        equipment
        
        personnel
      - monitor progress w/o micromanaging
        
        be supportive rather than hands on
        
        offer suggestions, but make clear they should move forward w/ what they think best
      - be tolerant of mistakes
        
        let team members try own strategies
        
        failures => honest feedback
        
        agree what needs to change in future
        
        mindset = making mistakes okay, hiding is not
    - - set good foundation
        
        agree on tasks and priorities
        
        weekly assignment list
      - preferred communication style
        
        match feedback preferred to style
      - personality traits + management style
        
        inventive
        
        risk taker and experiment
        
        empathetic
        
        feelings
        
        cautious
        
        risk averse and routines
        
        obsessive
        
        demanding and abrasive
      - high quality results
        
        point out accomplishments
        
        warning if project going south so boss can help ASAP
      - be loyal
        
        if disagree, do it privately
        
        think about whether it's worth it
        
        well researched alternatives
      - don't burn bridges if leave company
        
        month's notice
        
        work until last day
      - build trust in virtual team
        
        take control of swift trust
        
        interpesonal trust
        
        communicate w/ predictability
        
        share and rotate power
  - - - maximize
        
        on job education and training
        
        new skills and expertise
        
        inhouse education
      - choose next job wisely
        
        new skills
        
        cultures
        
        leadership
        
        personal relationships
      - revise and update career goals
        
        annual checkup
        
        questions
        
        changes i want as result of significant events
        
        industry changes that benefit or negatively affect me
        
        how LR career aims by internal or exteranl changes
        
        current job preparing me for next step
        
        transferrable skills im learning
        
        same job in one, three, or ten years from now
      - make better decisions
        
        brains wired to be susceptible to traps in decision making
        
        anchored by arbitrary info
        
        recognize anchors
        
        status quo and herd behav. by clarifying objectives
        
        overemphasize decisions
        
        how to protect thinking
        
        awareness
        
        5 steps to make tough decisions?
        
        who are winners and losers? consequences
        
        basic duties owe to others
        
        what will work in world as it is?
        
        practicality
        
        uncertain, turbulent, and political
        
        values of organization/myself
        
        what can i live with? (save to end)
    - - society's LR trends for guidance
        
        demographic and tech changes
      - jobs w/ two disciplines
      - future won't always be exreapolation of past
      - create own code of ethics
      - know and fully understand co. and industry ethics
    - - flexible work conditions
      - leave work early enough to spend time w/ family and friends
      - work w/ spouse or partner
      - if home, stay home
- - - - imagine ideal boss or leader
      - or refer to a boss or teacher that you loved
  - - - negative
      - indifferent
      - positive
    - - destructive
      - neutral
      - constructive
    - - brat
      - underachiever
      - all start
      - delinquet
      - drifter
      - workhorse
      - saboteur
      - cynic
      - martyr
- - - - irritable or impatient
      - anxious
      - insecure
      - recognize cues and triggers for such negative emotions
    - - "buying time"
      - deep abdominal breathing
      - set particular time to express appreciation and gratitude towards others
        
        emails, texts, in front of other ppl
        
        sit down meals w/ colleagues
      - events in lives = victim role
        
        dfrnce btwn facts and way we interpret facts
        
        tell stories that relate
        
        3 lens perspectives
        
        what would other person say in conflict
        
        how will i view situation in six months
        
        how can i grow and learn from this
  - - - go to empty conference room or class room to finish work
      - let phone go to voice mail or tell person preferred method of communication
      - set times to asnwer emails
        
        if emergency, text me indicating so and then call me
  - - - specifically, experiences and what was I doing that made me feel fulfilling?
      - what precisely energized me
      - what specific talents did it include?
      - make habit or ritual that employs those experiences
    - - what i stand for
      - who i want to be
      - don't write explicitly, but seek by asking questions
        
        what turn off quality in other ppl that you don't like?
        
        describe what they can't stand
    - - renewal rooms
      - no meeting zones