Please enable JavaScript.
Coggle requires JavaScript to display documents.
FEM205 Unit 6 (integrated workplace management system (advantages…
FEM205 Unit 6
integrated workplace
management system
real estate and
lease management
lease accounting
planning
request for
proposal management
tax management
facilities and
space management
manage physical space
manage emplyees
room booking and schedule
integrate
CAD
building information modelling (IBMS)
Maintenance
management
schedule PM
create work order
environmental
sustainability
energy usage
track energy related costs
identify energy wastage
Capital project
management
execuion
new building
remodels
expansion of existing building
advantages
better awareness
increased productivity
familiar and location
power
lighting
plumbing
HVAC
system interaction
meeting schedule and PM
reduced
labour cost
automatically
feedback
mobile capabilities
optimized use of
space and resources
no of employee
square footage
type of room
occupancy
vacancies
Phased implementation
minimized disruption
Overview
alternative workplace
strategies
Hot desking
New wireless
technology
Telecommuting
seek to reduce workspace
reduce
operation cost
maintenance Cost
improve associate morale
limit daily commute
metrics compare
before new policies
after new policies
Workplace strategy
Old direction
Face to face management
inefficient space
"grid" workplace design
standalone spaces
focus on place
cost focus
no attention to sustainablilty
New Direction
distributed/virtual workforce
less space but better
and improve effectively
creative space for team work
integrated space,
technology and service
focus on work
cost focus on
benchmarking
Go green
systematic approach of
changing work space
enable peak performance and reduce costing
long term view of design solutions
significant effect
people behaviour
performance
treat workplace as
strategic asset
reduce
real estate
faciliies cost
environmental impact
improve
work performance
communication
collaboration
employee work life balance
branding
image identity
culture
healthy work eveironments
increase organizational
agility
flexibility
creativity
innovations
employee satisfaction
best talent
attract
rataining
enable organizations align
business goals
planning
designing
management
support
people
working
in office
redesign existing
work space
multipurpose
space
dedicated function spaces
onsite, flexible,
drop in space
first come first serve
hotelling
release once used
zones and
neighborhoods
group same activities together
provide support
changes working style
highly collaborative
concentrate without interruption
ability to connect quickly
plus point
creative interaction anywhere
visual stimulations
wider and richer range of workplace
open space for everyone to use
replace single function with cross functional
elsewhere /off site
work outside office
telework
home
stallite offices
home
thirdplace
cafe
library
airport
Factors
renovations investments
expensive IT support
leasing external workplaces
intensive management of join workplace
plus point
fewer workplaces
smaller spaces
lower energy consumption
reduced maintenane cost
lower internal moving cost
climate
pointer
lower operation cost by
workplace by employee FTE
space utilisation
Type and scale of
facilities for strategy
most effective resources use
space not use will not be funded
under used space would be redirected for other use
Define
Frequency rate
proportion of time that space used compare to availablility
Freq rate = no. of hours place used/ no. of hours place available
Occupancy rate
measure how full space use compared capacity
occupancy rate = total number person use / ( space capacity x no. of hour space used)
utilization rate
function of freq rate and occupancy rate
utilization rate = freq rate x occupancy rate
rise utilization level
increase activity
decrease amount of space
Studies
occupied across
working week
agile or flexible
working evnironement
implementing
desk sharing
reduce space
that current
office poplulation
vacated desk can
accommodate
more occupant
in same space
help
determine
number of desk
support mobile workforce
allocation of desk per business unit
level of meeting space
provide hard evidence
highlight
ineffective utilization of space
overcrowd space
forecast different space needed
reduce estates cost
increase staff without building new spaces
Muther grid
usage
arrange departments
understand the relationship
criteria
sharing
facilities
equipments
personnel
records
ease of cummunication
unsafe or unpleasant conditions
similar work performed