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SYMPOSIUM (FIRST THING FIRST… (Often the first step in organizing a…
SYMPOSIUM
FIRST THING FIRST…
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If a call for papers is not used, then the organizers of the symposium may pre-select the panel or panels and request that the individuals prepare papers on the subject.
Meeting planners should choose a diverse group that is unlikely to repeat the same concepts, preferably reflecting different disciplines within the same field
An example would be a symposium on energy that would feature experts on petroleum, electric, coal, nuclear, and renewable sources
FORMAT OF THE SYMPOSIUM
A symposium can take a number of different formats, which are determined by the number of presenters, subject matter, time for questions, and—quite simply—the budget. However, a standard format follows this order:
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2) Introduction of a moderator for the symposium who will in turn introduce the keynote speaker and the panelists, pose questions, and facilitate discussion
3) A keynote speaker who will deliver remarks on the overall theme of the symposium. The keynote speech is typically presented before the panel discussion or during or after a luncheon
4) During the panel discussion, the moderator introduces each presenter with a brief biography. The speaker will have a few minutes to speak on the topic and may give overview plus his or her personal or professional perspective. After the individual presentations, the moderator guides a roundtable discussion among the panelists, often with pre-selected questions that have been sent to the panelists in advance.
5) The symposium generally concludes with a question and answer period. Often, the hosts simply take microphones into the audience. For a more structured environment, questions can be submitted in writing and read by the moderator.
WHAT IS A SYMPOSIUM?
A symposium is generally defined as a meeting organized so that experts in a given field can meet, present papers, and discuss issues and trends or make recommendations for a certain course of action
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Some definitions of symposium include a degree of audience participation that is less than that of a forum, thus implying a greater structure to the meeting format
OUTCOMES
In addition to publishing the papers submitted by the panelists, a symposium may also publish a comprehensive review of the opinions and any conclusions drawn from the discussions. A less formal review often takes the form of a “Notes from the Symposium” article in the relevant trade journals or online
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