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2017 Table Rock Eclipse Gathering Team Structure (Logistics Team (Event…
2017 Table Rock Eclipse Gathering Team Structure
Promotions Team
Marketing/ Networking
Lead Marketing Director
Facebook Event Page
Facebook Community Page
Street Team
Announcements
Interviews
Media/ Press Liason
Blogging
Sponsorship Outreach
Surveys and Polls
Strategic Partnerships
Branding
Lead Designer
Promo Video
Website
Full Poster
Square Poster
Handbill Flyer Front/ Back
Early Bird Ticket Post
Schedule
Map
Countdown
GIF Image
Badges for staff, volunteers, and Co-creators
Ads For Each Key Feature
Wristbands
FacebookBanners
Merch
Logo
Facebook Profile Pictue
Square Ads
Google Adwords
Meal Passes
Parking Passes
Stickers
T-Shirts
Logistics
Logistics Team
Lead Logistics Coordinator
Makes Sure that the entire Logistics Team has what they need
Financial / Legal Coordinator
Legal
Insurance
Contracts
Starting Budget / Seed Money
Accounting/ Expenses
Money coming in from tickets, vendors, food, etc.
Budgeting
Vendor Coordinator
Help Vendors purchase tickets, setup, and Answer Questions
Lead Village / Workshop Coordinator
Kids Village
Yoga, Movement, Playshops, Slacklibrium
Healing Arts Village
Connection/ Communication Tent
Art Gallery
Social Action/ leadership training
Permaculture and Community Building
Site Ops/ Traffic Flow Coordinator
Office
Markers, paper, pens penils, tape, scissors, string, super glue, printer, computer
Lost & Found
Internet Access
Information Desk
Parking
Parking Passes
Check-in
Tickets/ Wristbands
Cash Register/ Cashbox/ Safe
Traffic Flow/ Access throughout the festival
Golf Carts
FloorPlan
Maps
Transportation for artist coming from airports
Shuttle from car to campsite
Stage/ Music/ Performance Coordinator
Booking and Managing Music Acts
Booking and Managing Performance Acts
VJ Setup
Stage Build
Deco Team
Lights
Sound
Sacred Space Coordinator
Create Altars
Deco
Harmonia/ Desanka
Shrines/ Temple Spaces
Teahouses
Green Team/ Sanitation
Trash, Recycling, and Compost
Cleaning Bathrooms
Kitchen Coordinator
Food Safety
Meal Passes
Meal Plan
Food Collection
Prep
Meals
Clean Up
Catering
Staffing/ Volunteer Coordinator
Info Booth
Sign Team
Helps hire new staff
Media Team
Photographers
Videographers/ Drone
interviewing people. Different "voices of the Village" asking what these events/ intentional communities, etc looks like to them
Journalist/ Blogger
Lodging/ Camping Coordinator
Lodging
Accommodation
Security
Medic
Site Selection/ Venue
Event Equipment
special lifts to hang decorations from a high ceiling
hand trucks for transporting tables, chairs, and other supplies to areas within the event
Drink Dispensers
Fireworks
pony rides
Hot Air Balloon
Fences
Guard rails
Big tents
fire extinguishers
Generators
Porta Potties
walkie-talkies
Extension cords
Power-strips
lockboxes or safes
Flashlights/ Headlamps
Power tools
Sponsorship Coordinator