Newstead Apartment Display Office Case Study Criteria and Content Mindmap
Newstead Apartment Display Office Case Study Criteria and Content Mindmap
Following appointment by the client, several face to face meetings occurred in order to define the project deliverables, the client's expectations and to establish a preliminary scope of works. Review of the meeting minutes, forecasts and fee proposals will enable a critical analysis of this project phase.
Appointed by client as Principal's Superintendent
Engagement with Project Stakeholders
Identification of Project Stakeholders
Principal Project Requirements
Preliminary Project Budgeting and Scheduling
Consultant tender proposals
Consultant budget forecasts/fee proposals
Construction costs forecasts
Preliminary program and scheduling
Project Opportunities & Threats
Uncertainty of scope, requirements, site conditions and other unique characteristics of a project present both opportunities and threats. It is important to analyse and monitor the project to reduce the potential impact of these opportunities and threats on the project deliverables.
Project Risk Register
Personal experience and informal communication
Project Correspondence and Reports
Project Scoping & Planning
Upon project approval, more detailed programming, feasibility studies and detailed design commenced. Stakeholder expectations and their legal and non-legal requirements relating to the project were more closely considered. Review of the meeting minutes, project documentation, tender documents and conversations will provide data for the critical analysis of this project phase.
Concept/sketch design to construction and detailed documentation
Construction contractor tender
Responses to Request For Information and Tender Addendum
Monitoring & Controlling
Throughout the planning and execution phases in order to control quality, scope, schedule and cots it is critical to record and track project happening through project notices, superintendent directions and certificates. This documentation needs to be correctly filed and kept track of through registers for ease of use at a later stage in the project.
Project specific methods
Documentation transmittals and registers
Variation requests and registers
Site inspections / Photos
BCA & Legislation
Form 16s - installation certification
Form 15s - design certification
Expert advice and inspection reports
Town planning reports
Project execution started once implementation of the plans/actions required for ensuring the project objectives were finalised. Project construction is the main activity during this phase, however it also included integrated management of other activities. Critical analysis of personal experiences, meeting minutes and project status reports provided the data for critical analysis.
Project Status Report
Interactions with Construction Contractor
Project Inspection Reports
Request For Information (RFIs)
Once practical completion is reached. Processes for defect rectification are addressed. Maintenance manuals and Ascon (As Constructed) Documentation is transferred to the client/landlord.
Project Handover notices
Project Defect Register
Practical Completion inspection
Practical Completion Certificate
Project Budget & Costs
A key indicator of project success, cost increases and reductions could be a result of any project component. Furthermore due to the interconnection amongst the project components changes to the budget often have a spin on effect to the project's overall budget. Analysis is possible through examination of project budget, cost overruns and variation requests and registers.
Agreed contract price
Project allocated budget
Project variations and registers
Forecast project costs
Communication has thus far occurred through a number of avenues including emails, phone calls and face to face meetings. Management of communication has thus far been difficult due to the largely informal nature of the avenues. Superintendent directions is a formal method of communication and easily tracked.
Informal discussions and correspondence
Quality is controlled and managed through adhering to regulatory bodies regulations and standards such as the BCA. Form 15s and Form 16s are a vital part of the process for both the construction and the design and installation of services. Site inspections and material samples have played and will continue to play an important part of quality management.
Progress mapping and imagery
BCA and council certification
Form 15s and 16s
Holistic Project Integration
The integration and implementation of the key project areas throughout the project. This element is often viewed as project performance, a holistic assessment of all procedures from project initiation to project closure. Performance and success is generally gauged through qualitative assessment of the actual deliverables compared to the stakeholders' expectations.
Client Briefing and Objectives
Project Governance Documents
Principals Project Requirements (PPR)
Stakeholder Identification and Management
Stakeholder management and, depending on the stage, the relative importance of certain stakeholders has thus far been an important consideration throughout the project. Direct stakeholders and time sensitive requirements have been priorities so far.
Direct and indirect project stakeholders
Project Organisational Chart
Procurement Methodologies & Management
Acting as the Principals Superintendent sourcing of consultants and the principal contractor were the outcome of tender and evaluation periods.The successful parties were selected after consideration of their understanding of the project scope, competitive fees and previous capabilities and experience.
Letters of Intent
Contractual agreements and standards
Tender evaluation, comparison and reporting
Project Resource Allocation
The necessary resources to complete the project's scope of works. Identifying and assigning project roles and responsibilities to ensure the completion of project activities.
Schedule and Programme Success
Programming for the project thus far has required constant adjustment and tweaking. So far these changes have fortunately been small. Procedures were established during the project planning phase for monitoring and controlling the project schedule. The primary method of control has been the initial programme which was prepared during the project planning phase and released with the tender documentation. Consequently it became a contractual document and adhered to much more closely than if it was not contractual.
Notices of Delay
Extension of Time requests/claims
Registers and contract allowances
Achievement of Objectives & Project Success
Project scope was established during the initiating phase of the project, through consideration of the project requirements and necessary deliverables. These established deliverables and requirements (scope of works) were recorded in the contract documents as thoroughly as possible to ensure there was minimal scope gap and uncertainty. Since the initiating and planning phases the focus has been on the delivery and achievement of this defined scope of works. To ensure these objectives are still attainable it been important to monitor, document and explain the repercussions in terms of the program schedule and budgets any requests for changes to scope.
Design Development Documents
Client driven Variation Price Requests (VPRs)
Variations for latent or unforeseen circumstances