time/task management
time management
working effectively you need to be able to manage time
in businesses, time is money and every hour spent at work costs your employer a lot of money
good time management skills usually means the employee feels more in control of their work load
this means the employee is likely to find work less stressful and spend less time in the work place the necessary
good time mangement thereforew results in benifits for the employee and the employer
time mangagemet is not about how much time but how you spend it
time management techniques should ensure that:
-the best use is made of the time available
-time-wasting activities are minimised
-more time is available for important or urgent jobs
poor time management is usually shown by:
-getting less done than you expected
-an inability to meet deadlines set by your line manager
-spending much longer on some part of the job and then having insufficient time to do the rest
task management
organisational or planning aids can assist the administrative assistant in managing task:
Time and task management
skills required for effective time and task management
-use desk or electronic diaries to record appointments
-prepare a priorities list or an action plan for larger tasks
-keep your work station tidy, use trays, file regularly
prioritisation
organisation
delegation
assertivness
negotiation
control
evaluation
resource management
good time and task management techniques
1- end of every day by making a to-do list for the following day giving each task a priority and trying to note how long you expect to spend on the task:- Remember to stick to the list and tackle the task with high priority first
2- try to prioritise your tasks
3- At end of each day try to clear your desk
4- make sure you do the most difficult tasks in your prim time when you are at your best
5- try to handle papers, emails or tasks only once, ie read them, take any actions needed and file them
6- try to avoid being interrupted
7- make out going phone calls in a block
8- Do not put off difficult tasks or those you don't know how to do. ASK FOR HELP!
9- when you feel your concentration going and you know your not working effectively, move on to doing something else or take a 5 minute break
10- if possible, delegate tasks