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Key elements of a Health and safety management system - Managing Health…
Key elements of a Health and safety management system - Managing Health and safety (HSG65)
Plan
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Effective health and safety policy
Role of the health and safety policy
To provide direction for an organisation in terms of health and safety
To establish a remit that will influence decisions about health and safety
Legal requirement
Section 2(3) of Health and safety at work act 1974, requires the communication of the health and safety policy. If there are 5 or more employees the it needs to be written down.
Planned and systematic approach to policy implementation
Statement of intent
Purpose
To demonstrate senior management commitment to health and safety
To set health and safety objectives and goals
Content
Commitment to provide a safe working environment
Commitment to provide safe plant and equipment
Commitment to manage risks
Commitment to ensure the health and safety of employees and others SFAIRP (So Far As Is Reasonably Practicable)
Commitment to legal compliance
Commitment to provide sufficient resources for health and safety
Organisation
Purpose
To identify health and safety responsibilities
To set health and safety objectives and goals
Persons and Responsibilities (examples)
Directors and senior managers - Setting policy, establishing targets
Actively promote a positive health and safety culture - lead by example
Develop and publish a clear health and safety policy and strategy
Develop an infrastructure of responsibility for health and safety
Provide necessary resources
Ways in which Senior management can demonstrate commitment to health and safety
Sign the H&S policy's statement of intent
Champion H&S at senior management meetings
Representation on the H&S committee
Provide sufficient resources to ensure effective implementation of health and safety systems
Allocate roles and responsibilities in relation to H&SD
Appoint competent persons to assist and provide expertise
Undertake H&S tours and inspections
Undertake reviews of H&S
Middle managers - Implementing policy
Establish safe systems of work and safe working practices
Set individual objectives and develop training plans
Review and approve risk assessments
Agree and manage corrective actions
Line managers - Carrying out inspections
Conduct risk assessments
Carry out health and safety inspections
Investigate accidents and cases of ill-health
Manage the work of non-employees (e.g.contractors)
Employees - Reporting H&S concerns
Ensure the health and safety of themselves and others
Comply with health and safety rules and procedures
Identify and report any unsafe practices
Identify and report any unsafe conditions
Safety representatives - Representing employees' views
Fire marshals - Clearing the building during an evacuation
First-aiders - Administering first-aid
Competent person - Advising on legal compliance
Arrangements
Purpose
To outline practical measures to implement the policy
To outline systems and procedures that assist in the maintenance of standards
Content
Arrangements for carrying out risk assessments
To be carried out by a competent person
Arrangements for health and safety training
Employer not to charge for Health and safety training to comply with Regulation 9 HASAW1974
Arrangements for Personal Protective Equipment
Must be properly looked after and stored when not in use. If reusable it must be kept in good condition.
Arrangements for control of contractors
Nominated persons from both the Client and Contractor to act as main liaison points
Welfare arrangements
For e.g. Toilets, Sanitary conveniences, drinking water and changing room facilities
Accident reporting procedures
For e.g. an accident at work which resulted from an activity whilst carrying out work, would be reported to RIDDOR if the injured party was absent from work for 7 days in total (Monday to Monday, not 7 working days)
First-aid procedures
First-aiders to administer first aid when required i.e. treating minor injuries that don't require medical attention
Emergency procedures
Plan of actions to be conducted in a certain order or manner led by a competent person, in response to an emergency event i.e. during a fire evacuation, making sure everybody has left the building and is accounted for.
Establish performance standards
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Do
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Decide on risk control measures and put them in place (risk profiling)
Provide adequate supervision to ensure that arrangements are being followed
Communicate effectively and consult with the workforce
Check
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Measure performance against pre-determined standards
Assess how well the risks are being controlled
Investigate the cause of accidents, near misses and ill-health
Act
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Review performances
External influences which may trigger a policy review
Legislation / ACoPs / Guidance
Policy in place might be outdated and does not comply will new legislation
Enforcement action
Notice of improvement given by local authority and must be remedied by a deadline set by the H&S inspector
Advice from insurance company
In order to reduce the cost of insurance, the company decides to make changes to the policy to meet necessary requirements of the insurance company to lower the premiums.
External accident investigation
An accident at work reported to RIDDOR of which they have decided to investigate
Audio from an external body
Auditor has identified a weakness in the policy and gives advice on a better practice .
Internal influences which may trigger a policy review
Change of organisational structure
The structure or range of duties carried out change which would trigger a review as new activities will be taking place therefore Risk assessments will have to be reviewed
Change of premises
Will have to review new premises in accordance to HASWA1974 section 2 (2) d and identify any new hazards.
Change of process
Internal accident investigation
If an employee has been caused serious personal injury then the policy should be reviewed to take reasonable measures to reduce the risk of repeating the injury.
As a result of internal monitoring
Indicates that the H&S policy is no longer totally effective i.e. after a series of similar injuries
As result of a risk assessment
RA has identified a hazard not identified before which will mean reasonable practicable measures will have to be put in place to reduce the risk of injury
Learn from accidents, near misses, errors and ill-health, including from there organisations
Take action on lessons learnt
OHSAS 18001
Policy (Plan)
Planning (Plan)
Implementation and operation (Do)
Checking and corrective action (Check)
Management review (Act)
Continual improvement (Act)