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CBP HR Solution (HR LMS Tool with the following functions, Performance…

- - - - Admin dispatches communication with instructions.
        
        Staff member accepts, completes task and results are reflected in report and when applicable BEE points reflect
        Staff is asked to rate if it was helpful, extra videos/material is offered and a reminder is set to compare results and for self evaluation/ appraisal to track success of learning.
        
        NOTE All CBE LMS should allow for entry of On-site training ie: 70% is on site, we need to enter and track and tally with online results
- - - - Help submit a [WorkspaceSkillsPln] online
        http://lgseta.co.za/ssp/libraries/view/id/WSP-ATR+Templates/
        
        http://www.entrepreneurmag.co.za/advice/doing-business-in-sa/compliance/making-setas-work-for-your-business/ Link to SEAT websites and how to set up SDF
        
        Functions include
        
        1 Score Cards The BEE Scorecard System is an online system that applies the DTI's Codes of Good Practice to your input data and provides an accurate electronic Scorecard and status of your Business. Need an automated score card that allows staff and managers to "see BEE" graphically. Below is a good guide line of what is being offered.
        
        2 Tasks Create, allocate and track BEE tasks online. Is it possible to stimulate scenarios (like a bond calculator)? TO BE BUILT :red_cross:
        
        3 Admin User rights Allow selected access to BEE reports from ADMIN dashboard
        
        1 more item...
        
        http://www.goenterprise.co.za/index.php/q-a-a/skills-programmes-a-learnerships/what-is-the-difference Nice link explaining learnerships in laymans terms
        
        Good breakdown of codes and descriptions
        http://ifundi.co.za/wp-content/uploads/2014/11/BUSINESS-EVOLVED-VERIFICATION-IFUNDI-PRESENTATION.pdf
- - - - Massey University
        quality indicators Embedding e-learning
        and aiming for sector
        efficiencies
      - Description of
        indicator with
        objective Institutions should
        indicate how they
        intend to use
        technology based
        learning and this
        should be reflected in
        the mission, vision and
        overall objectives of
        the organisation.
      - Accreditation and monitoring
        requirements and recommendations
        RequirementsEvidence
        of the following:
        
        Vision- should reflect the overall
        organisational belief and vision of
        which e-learning should be part.
        
        Mission- should reflect the overall
        organisational aim and how e-learning
        will assist or contribute to it.
        
        Organisational Organogram- should
        include the role-players who offer
        technical support, technical expertise
        as well as the custodian e-learning in
        the organisation
        RecommendationsDevelop
        an impact assessment instrument
        to indicate how e-learning helps to meet
        the vision and mission of the organisation.
      - Verification requirements and
        recommendations RequirementsEvidence
        of the following:
        
        Vision- validation of policy.
        
        Mission- validation of policy.
        
        Organisational Organogramvalidation
        of organogram against
        role-players noted in project
        documentation.
        RecommendationsEvidence
        of impact assessment to be
        provided to support targets of meeting
        vision and mission within organisation.
    - - Massey University
        quality indicators Moves to create a
        system wide approach to
        e-learning
      - Description of
        indicator with
        objective Institutions should
        indicate what quality
        management system
        and approach they
        wish to use. The
        overall quality policy
        and a policy statement
        specific to the delivery
        of technology based
        learning is required.
      - Accreditation and monitoring
        requirements and recommendations*
        RequirementsEvidence
        of the following: RequirementsEvidence
        of the following:
        
        Quality Management system must
        indicate policies and procedures in
        accordance with the minimum
        requirements stipulated in Quality
        Management Systems for Education
        and Training Providers (SAQA, 2001),
        in addition to the policies mandated by
        INSQA. These policies must not be
        general statements but must include
        how e-learning specifically will be
        designed, delivered and managed.
        Policy statements must include
        mention of e-learning, procedures
        must be consistent with the system
        used by provider and the design
        elements must be supported by
        instructional design methodology.
        
        E-Learning policy to be developed to
        indicate the purpose of e-learning as
        well as the methodology that will be
        used in the delivery of e-learning.
        Recommendations
        QMS to be referenced as per system
        specification.
      - Verification requirements and
        recommendations RequirementsEvidence
        of the following: RequirementsEvidence
        of the following:
        
        Quality Management system policies
        and procedures will be validated.
        Policy statements validated.
        Process validation using system and
        evidence provided to indicate process
        flow.
        Design validated through interaction with
        the learning domain and e-learning
        system. 2. E-Learning policy validated. RecommendationsQMS
        to be referenced as per system
        specification.
    - - Massey University
        quality indicators Focusing on building and
        ensuring quality in elearning
        
        Description of
        indicator with
        objective Institutions should
        explain how often the
        review will take place,
        and as noted with the
        rapid development of
        technology this review
        should be bi-annually
        or annually. The
        process should also
        include a review of how
        learning is delivered as
        well as the platform
        from which learning
        takes place.
        
        Accreditation and monitoring
        requirements and recommendations RequirementsEvidence
        of the following:
        
        Quality Management System
        review- process that will be followed
        to review. Review instruments
        developed to ensure review is
        successful.
        
        Instructional Design Review process
        that will be followed to ensure
        that Instructional Design meets quality
        assurance requirements, that content
        remains current, that information is
        checked for accuracy. Review
        instruments developed to ensure
        review is successful.
        
        System Review- process that will be
        followed to ensure technology remains
        current, that new versions of software
        are used, that system architecture is
        supported correctly and maintained.
        Review instruments developed to
        ensure review is successful.
        Recommendations
        Review instruments could include Quality Meeting Procedural document
        Review checklist
        
        Verification requirements and
        recommendations RequirementsEvidence
        of the following:
        
        Quality Management System
        review- review instruments validated
        and evidence audited.
        
        Instructional Design Reviewreview
        instruments validated and
        evidence audited.
        -Instructional Design audited.
        -Content validation.
        -Accuracy review evidence validated.
        
        System Review- review instruments
        validated and evidence audited.
        -Currency of technology audited
        -Software version audited.
        -System architecture review audited.
        RecommendationsReview
        instruments could include Quality
        Meeting Procedural document
        Review checklist
    - - Massey University
        quality indicators
        Development of high
        quality e-learning
        content.
      - Description of
        indicator with
        objective Institutions should
        explain how learning is
        designed, developed
        and what delivery
        mechanism is used.
        Hours of instruction as
        well as instructional
        design methodology
        relative to technologybased
        learning should
        be demonstrated.
      - Accreditation and monitoring
        requirements and recommendations RequirementsEvidence
        of the following:
        
        Systems process map- developed to
        indicate how a learner navigates and
        interacts with the e-learning platform
        from registration to final feedback of
        assessment results. This is an overall
        experience document and not learning
        programme specific.
        
        Overall Curriculation and delivery
        strategy- as designed by an elearning
        Instructional Designer, to
        indicate the Curriculation of learning
        and the process of delivery to be
        followed specific to the learning
        programme.
        
        Exit Level Outcome map- indicating
        how Curriculation meets exit level
        outcome requirements of full
        qualifications. (only for full
        qualifications)
        
        Content delivery and alignmentAlignment
        document which aligns the
        content and learning map to ensure
        that learners are sufficiently prepared
        against content
        to ensure that all outcomes of
        the unit standards are met.
        
        Delivery methodology
        -if blended
        learning is not offered, then the
        delivery methodology takes on the role
        of the Facilitator’s Guide and is
        required to indicate how learning is
        delivered in terms of -activities linked to learners interaction
        with the e
        -learning platform which
        should include a brief of how activities
        are designed so that learner meets
        outcome. -review of how learning is reviewed to
        ensure understanding (other than
        formative assessment).
        
        Notional Hour compliance and
        tracking
        ...evidence of how notional
        hours of learning will be tracked to
        ensure that notional hour requirements
        are met for the learner. Evidence that
        the system is able to produce records
        for each learner.
        Recommendations -
        Systems process map can be supported by screen shots to indicate what the
        learner will see.
      - Verification requirements and
        recommendations RequirementsEvidence
        of the following:
        
        Systems process map- validated
        against the system.
        -registration
        -content
        -feedback
        
        Overall Curriculation and delivery
        strategy –
        validated against the learning
        programme as part of content
        validation and programme alignment.
        
        Exit Level Outcome map- validated
        against the learning programme as
        part of content validation and
        programme alignment (only for full
        qualifications).
        
        Content delivery and alignment. Validation
        of alignment document
        against content and learning map.
        -validate content to ensure that all
        outcomes of the unit standards are
        met.
        
        Delivery methodology- Validation of activities linked to
        learners interaction with the e-learning platform.
        Validation of briefs against learning
        outcomes. Validation of review activities other
        than formative assessment to ensure
        learning delivery has been
        successful.
        
        Notional Hour compliance and
        tracking evidence of Individual
        Learner notional hour compliance.
        Recommendations Systems
        process map can be supported
        by screen shots to indicate what the
        learner will see.
    - - Massey University
        quality indicators Professional
        development and
        support for tertiary
        teachers;
      - Description of
        indicator with
        objective Institutions should
        explain the process of
        developing staff to
        meet the needs of
        constantly changing
        technology and the role
        of professional
        development for all
        tiers of staff from
        instructors, to
        administrators.
      - Accreditation and monitoring
        requirements and recommendations RequirementsEvidence
        of the following:
        
        HR policies should make provision
        and mention for suitably qualified staff
        with e-learning instructional design
        and systems management.
        Succession planning and additional
        trained resources need to be identified
        specifically for both roles in case
        personnel leave or are unable to fulfill
        their roles.
        
        Service Level Agreement in terms of
        contractors, especially in instances
        where technical support is not
        provided from personnel within the
        organisation, including role
        identification.
        
        E-Learning Instructional Designer role
        specification to indicate required
        Instructional design knowledge,
        competencies and skills.
        
        Systems Architect role specification
        to indicate required systems
        knowledge, competencies and skills.
        Recommendations Provider to document succession planning
        strategy and role specification.
      - Verification requirements and
        recommendations RequirementsEvidence
        of the following:
        
        HR policies validated to ensure that
        skills required specific to the delivery
        of e-learning is documented.
        -succession planning is validated
        
        Service Level Agreement validated
        between training provider and
        contractors.
        
        E-Learning Instructional Designer role
        specification validated.
        
        Systems Architect role specification
        validated.
        RecommendationsProvider
        to document succession
        planning strategy and role specification.
    - - Massey University
        quality indicatorsProvision of support,
        information and
        guidance for learners;
      - Description of
        indicator with
        objective Institutions should
        explain how learners
        will be supported, how
        evidence of this
        support will be
        generated and how
        guidance to learners
        will be monitored if
        technology forms the
        only communication
        mechanism with
        learners.
      - Accreditation and monitoring requirements and recommendations RequirementsEvidence
        of the following:
        
        Learner entry requirements must be
        stipulated for all programmes and a
        pre-assessment or diagnostic
        assessment must be developed to
        indicate the technology literacy of the
        learner.
        
        Learner support policy and
        procedure to include how learners of
        e-learning will be supported, especially
        considering that if e-learning is the
        only interaction with learners, and how
        learners who are at risk will be
        identified and managed.
        RecommendationsIndicators
        are identified to trigger learner
        support as part of System Process Map.
      - Verification requirements and
        recommendations RequirementsEvidence
        of the following:
        
        Learner entry requirements will be
        validated and all pre-assessment or
        diagnostic assessment to indicate
        suitability should be made available
        at time of verification of learner
        results for the learners being verified.
        
        Learner support policy and
        procedure to be validated and
        evidence audited of learners at risk
        and how these learners are
        managed.
        -evidence must be available to show
        learner support even if this takes
        place through blogs or chatrooms,
        including records of conversations.
        RecommendationsScreen
        shots of conversations will be
        acceptable if the date, time and record of
        conversation is indicated on the
        screenshot.
    - - Massey University
        quality indicators None noted but Our policy is to assess the parameters and report via LMS
        
        Description of
        indicator with
        objectiveInstitutions should
        explain how technology
        based assessment
        meets the principles of
        validity, authenticity,
        currency and
        sufficiency.
        Assessment design
        and strategies need to
        demonstrate that
        “quality learning” takes
        place and that the
        credibility of the exit
        point for learning
        through outcomesbased
        assessment is
        met.
        
        Accreditation and monitoring
        requirements and recommendationsRequirementsEvidence
        of the following:
        
        Assessment policy- to include how elearning
        assessment will be quality
        assured against the principles of
        validity, reliability, practicability and
        fairness as well as the evidence
        collection principles of validity,
        authenticity, currency and sufficiency.
        
        Moderation policy- to include how elearning
        moderation will be quality
        assured against the principles of
        openness, consistency, validity,
        reliability, practicability and fairness as
        well as the evidence collection
        principles of validity, authenticity,
        currency and sufficiency. Moderation
        policy to also ensure moderation
        system specific to e-learningModeration
        of e-learning instruments
        including variances in knowledge bank
        (if used by provider)
        
        Assessment matrix and design
        methodology to indicate how
        formative and summative assessment
        activities are linked to each of the specific outcomes and assessment
        criteria for each unit standard. In
        addition the matrix should indicate how
        critical cross
        -field outcomes as well as
        essential embedded knowledge are
        assessed. The matrix should indicate
        what kind of assessment method is
        used, as well as the instrument to be
        used to collect evidence. Assessment
        design must use a variety of
        assessment methods, which must
        include questionnaire which can
        include short and long questions,
        assignments, naturally occurring
        evidence to name a few. Assessment
        method of knowledge recall questions
        like true
        -false, multiple choice, fill in
        the gap can only be used for a
        maximum of 15% of any formative or
        summative assessment.
        
        Question Banks
        -question banks
        where learners receive different
        questions is acceptable for formative
        assessment but not for summative
        assessment unless each variation of
        the knowledge bank is moderated by
        the moderator. All learners should
        receive the same summative
        assessment to ensure fairness. Mixing up questions from the same
        knowledge bank is acceptable as long
        as no sequential or questions that
        follow logically are placed into a
        different order.
        
        Formative Assessment
        
        must include
        a variety of assessment methods and
        evidence should be available to
        indicate how learners readiness for
        summative assessment is confirmed.
        
        Summative Assessment
        
        must
        include multiple assessment methods.
        The summative assessments must be
        closed book as per INSQA policy,
        must be invigilated as per a normal
        summative and should include a
        standardized assessment that all
        learners attempt and which has been
        moderated by the internal moderator
        of the organisation.
        
        Assessment reporting and
        recording
        
        A computer alone cannot
        do assessment recording and
        reporting. Assessors must assess all
        evidence and indicate how learners
        are competent. No computer
        -based assessment marked solely by a
        computer is acceptable as a form of
        outcomes based assessment. The
        system must support all kinds of
        assessment methods in order to be
        considered functional for the delivery
        and assessment of e
        -learning.
        
        Workplace assignments
        
        must
        include declaration of authenticity and
        should be uploaded with a secure
        login.
        
        Final Summative Assessments (full
        qualifications) must include multiple
        assessment methods. The summative
        assessments must be closed book as
        per INSQA policy, must be invigilated
        as per a normal summative and should
        include a standardized assessment
        that all learners attempt and which has
        been moderated by the internal
        moderator of the organisation.
        
        Logbooks (full qualifications) can be
        recorded using an e
        -learning platform
        as long as there is evidence of how
        learners meet the notional hour
        requirements, and their work activities are linked to the module of the
        learning which is being delivered.
        RecommendationsDevelop
        system with online assessment
        and moderation capabilities, that allow for
        marks to be awarded for questions, for
        comments to be provided by assessors
        and moderators in e-portfolios.
        
        Verification requirements and
        recommendations RequirementsEvidence
        of the following:
        
        Assessment policy- to be validated
        to ensure that assessment principles
        and evidence collection principles are
        included in the delivery of e-learning.
        
        Moderation policy- validated to
        ensure that moderation principles are
        included in the delivery of e-learning.
        -validation of moderation system
        specific to e-learning.
        
        Assessment matrix and design
        methodology to validate the matrix against the instruments for both
        formative and summative
        assessments to ensure that all
        specific outcomes and assessment
        criteria of the unit standards have
        been covered, as well as to validate
        that critical cross
        -field outcomes and
        essential embedded knowledge has
        been linked and assessed.
        To validate that multiple assessment
        methods have been used.
        To validate that only 15% of
        questions use knowledge recall type
        questions.
        
        Question Banks-
        Validate that question banks have
        only been used for formative assessment and that the same
        outcomes and criteria have been met
        across a range of learners’
        achievements.
        Validate that question banks have not
        been used for summative
        assessment.
        Validate that random order questions
        from the same bank do not cause
        confusion if sequential learning has
        been the base of the question
        technique.
        
        Formative Assessment
        
        validate
        that a variety of assessment methods
        are used in the formative assessment
        and that readiness for summative
        assessment is confirmed.
        
        Summative Assessment
        
        validate
        that multiple assessment methods
        have been used.
        Validate that the summative
        assessments were closed book as
        per INSQA policy, Validate that the
        assessments were invigilated.
        Validate that all learners wrote a
        standardized assessment.
        Validate that the moderator has
        moderated the summative
        assessment instrument prior to use. 7. Assessment reporting and
        recording
        -
        Validate the assessor’s interaction
        with the evidence.
        Validate that all evidence has been
        assessed and that variances or
        anomalies have clear documented
        explanations.
        Validate that the system is able to
        handle all kinds of assessment
        methods.
        
        Workplace assignments- Validate
        that declaration of authenticity and
        secure login were used for
        authenticity purposes.
        
        Final Summative Assessments (full
        qualifications) validate that multiple
        assessment methods have been
        used.
        Validate that the summative
        assessments were closed book as
        per INSQA policy, Validate that the
        assessments were invigilated.
        Validate that all learners wrote a
        standardized assessment.
        Validate that the moderator has
        moderated the summative
        assessment instrument prior to use.
        
        Logbooks (full qualifications)
        Validate the evidence of how learners
        meet the notional hour requirements.
        Validate that the work activities are
        linked to the module of the learning
        which is being delivered.
        RecommendationsDevelop
        system with online assessment
        and moderation capabilities, that allow for
        marks to be awarded for questions, for
        comments to be provided by assessors
        and moderators in e-portfolios.
    - - Massey University
        quality indicators Leadership
        development;
        Strategies to develop
        physical infrastructure
        
        Description of
        indicator with
        objectiveInstitutions should
        explain how they
        intend to maintain
        leaders who are
        current with changing
        technology, as well as
        explain how the
        management of
        infrastructure will
        remain current and
        that learning and cost
        of delivering this
        “current learning” will
        not be compromised.
        
        Accreditation and monitoring
        requirements and recommendationsRequirementsEvidence
        of the following:
        
        Server capabilities and securityevidence
        of where the server is
        located needs to be provided as well
        as the security measures in place
        where the server is held. For servers
        hosted off site, including
        internationally, security protocol of
        server is required.
        
        System architecture and architectevidence
        of system architect and
        architecture is required which
        indicates how the system works,
        stability and test functions to ensure
        live delivery is manageable, system
        flow and traffic through the site and
        speed functionality must be
        demonstrated not only through
        closed test cases but with
        consideration of the numbers of
        learners who may enroll.
        
        Licensing agreement (if required)
        for software or systems that the
        company has not developed
        themselves
        4.ELearning Instructional Designer
        -evidence that the design of the e
        learning has been done by an e
        learning instructional designer with a
        design methodology that is supported
        by the system.
        
        System support function
        
        evidence
        must be supplied of who will provide
        technical support to the organisation
        as well as to the learners.
        Relationships between organisations
        and support functions must be
        evident.
        
        Backup functionality
        
        system
        backups, frequency and security
        systems to ensure currency of
        backups must be provided.
        
        Integrity of data
        evidence must be
        provided of how data is captured,
        handled and managed and how the
        integrity of the data generated by the
        system is maintained.
        
        Systems security and access
        evidence must be provided of how
        access to the system is controlled
        and how learner access,
        organisational access and technical
        support access is controlled and limited to ensure that the rights of
        learners are not compromised,
        personal information remains secure,
        and security of identity is traceable
        and can be validated.
        RecommendationsAll
        system and software considerations
        for use in e-learning should be developed
        using the guidelines suggested.
        
        Verification requirements and
        recommendations RequirementsEvidence
        of the following:
        
        Server capabilities and securityValidation
        of security documentation
        for server
        
        System architecture and
        architectValidation
        of system architecture as
        well as incident reports around the
        system delivery.
        Learner evaluations validated
        against experience of system.
        
        Licensing agreement (if required)
        validated through agreement
        4.ELearning Instructional
        Designer validate the evidence of
        Instructional Design experience
        through curriculum vitae and
        supporting evidence
        
        System support function
        Validation of evidence of technical
        support provision.
        Validation of contract if
        required.
        
        Backup functionality
        
        Validation of
        system backups, frequency and
        security systems.
        
        Integrity of data
        
        Validation of data
        and feedback from learners.
        
        Systems security and access
        Validation of access to the system
        and control measures access for
        learners, organisational and technical support access is
        controlled.
        Recommendations All
        system and software considerations
        for use in e-learning should be
        developed using the guidelines
        suggested.