Discipline 3
Procedure
Initial decision
Appeal Period
Inquiry
Final Decision
Report Offence
Guidelines
Use progressive discipline approach
Make disciplinary actions corrective rather than punitive
Follow hot stove rule
Administrative procedure
Set of systems/rules that governs the procedures for managing an organisation
Aims to establish
Consistency
Accountability
Efficiency
Responsibility
Administrative procedures company undertake after employee get terminated
Give notice to employees to clear his desk within a specific period of time
Payment of salary, unpaid annual leave where applicable
To inform the person who is taking over the job where the previous person left off
Depending on the company policy, ensure employee don't join competitors within a specific period of time
If employee engage misconduct, record the individual's offence in the system, so that they can refer to their profile when other employers conduct background checks
If necessary, conduct employee counselling
Collection of employee pass
What constitutes fair and objective discipline ?
Appeal Process
System of progressive penalties
Rules and regulation
employee would be notified that he/she has engaged in misconduct. A letter of charge would be presented to him.
Holding An inquiry
During an inquiry
Actions after an inquiry
Disciplinary committee would take into consideration the severity of offence and the frequency of offences committed. After decision made, employee would be notified and given chance to appeal. If employee does not want to appeal, punishment administered immediately
5 working days to appeal. Third party would be the one handling the appeal so as to avoid bias. Another hearing would be conducted with a different panel of interviewers
Final Verdict would be revealed and employees cannot appeal
The objective of discipline is not to simply deal out punishment. Instead, it is to correct an employee’s undesirable behaviour. Punishment is one of the means of doing so, but not the primary objective.
Following the Hot-Stove Rule, discipline must have immediate response, advanced warning, consistent action and interpersonal application.
Although the disciplinary actions and procedure generally depend on the situation, it is more desirable for discipline to be progressive.