Presentation Software and Features (Software Features (The software comes…
Presentation Software and Features
What is presentation?
It is when someone wants to explain or illustrate a topic to someone
Who uses it?
Sales people, teachers and students
Sales people normally uses it for conferences
Teachers often use presentations so that students have a concise set of notes to copy from the board.
Students are also regularly asked to create presentations about a topic they have been studying. They may be asked to show their presentations to the rest of the class.
How is it used?
A presentation can be set up to run continuously on a screen.
The slide show can be printed out in handout form. This puts between 2-6 slides onto one page. Handouts are often given to the audience so that they can make their own notes whilst the speaker is talking and to give them something to take away after the presentation.
The software comes with a large range of ready prepared templates.
There are a large selection of different layouts available.
A 'master slide' is available so that you can set up things which you wish to appear on every page such as a footer or page numbers or a title.
The software comes with many different animation effects which can be used to add emphasis to presentations.
It also has a large selection of slide transition effects that can be used when changing from one slide to the next.
There 4 types of multimedia features : Text, Images, Video and Sound
Text: allows the speaker to keep the audiences' attention on them rather than distracting the audience with what is happening on the screen.
Images : Images can add visual impact to a presentation. They can also help to illustrate the point that you are trying to make.
Video; It can be used to attract the audiences' attention or to show them something that could not easily be described just using words.
Sound : Can add a different dimension to a presentation.
Animation and transition
Animation effect : It can be used to delay the appearance of bullet points on the screen. This can help to keep the audience focused on what is being talked about at that moment rather than letting them read ahead and not listen properly. They can also be used to add dramatic effect or visual interest.
Slide Transition : You can set your presentation to be timed so that it moves automatically to another slide after a certain length of time. This effect is used for informative presentations which are just left running for people to view as they walk past.
Action buttons or hyperlinks can also be used on slides to help you navigate through the presentation.
Making it look good
There are 2 things that is important : Make text large enough and keep it simple
Make text large enough : The temptation is to use 12-14 point since you can read that on your screen whilst you are typing. However, project this up onto a whiteboard and the audience will be unlikely to be able to read what you have written.
Keep it simple : This is easier said than done. Try to stick to only a few font colors, one for the heading, one for the main text and one for highlighting key points.
Try to stick to bullet points, large paragraphs of text should not be included if at all possible.
Presentation software is incredibly easy to learn how to use.
Multimedia can easily be added to the presentation
Excellent for summarizing facts
Can create a set of handouts for people to write on whilst presentation being given
It is difficult for the audience to take notes while the presentation is taking place, otherwise they lose concentration
Not good for presenting certain kinds of information such as complex maths equations
Presenters often just read from the presentation which is boring for the audience.
It is all too easy to make a very bad presentation with too many animation effects and too much text, images