Please enable JavaScript.

Coggle requires JavaScript to display documents.

Calgary Student Services (Tasks // Objectives (Process Improvement (Change…

- - - - Big Wolf Tours
        
        $$
      - Hammerhead
        
        Not currently under contract
    - - Yoga
      - Games
    - - $$
- - - - Business Cards
      - Brochures
      - Fact Sheets
      - Promo Materials // Banners (usually comes from Marketing)
    - - General Office Supplies
      - Paper
    - - Contract is with IT ?
      - Maintenance Calls
      - Toner from Toshiba call center
  - - - Papers in CD office filing cabinet
  - - - Cathy (administrative person) = Landlord contact info
        
        Lease contact in Toronto? Let's get it!
      - Maintainence
    - - Xemex
        
        Kim Jepps (kim@xemexcontracting.ca) (she quit looking for new project manager name)
  - - - No longer have an account
- - - - Staff Cost
        
        Salaried
        
        Admin Staff
        
        Allocated 1 guided activity; 2 hours weekly
        
        No additional Cost associated with salary staff allocation
        
        Could determine staff salary hourly cost for exact figures
        
        Hourly
        
        Teachers
        
        Paid Hourly; $15
        
        Allocated 1 guided activity; 2 hours weekly
      - Holiday Events
        
        Expense to Student Ratio Calculation
        
        $2-5 a student per activity
        
        Vendors
        
        Room/Space Rentals
        
        DJ/Music
        
        Catering/Food
      - Assets
        
        Required for Activity
        
        Phyiscal Items (sled, soccer ball)
        
        Annually budgeted
        
        Decorations
        
        Annually Budgeted
        
        Calculate for Replacements/Additions
        
        Inventory Check
        
        Changes in Holiday observations
        
        Cultural News / Provincial Stat Holiday Check
        
        Changes in Physical Space
        
        Expected Enrollment Headcount
        
        Marketing
        
        Printer Paper
        
        Ink
        
        Protocol
      - Excursions
        
        Half Day (4+ hours)
        
        Weekend
        
        Weekday
        
        Full Day (8+ hours)
        
        Weekend
        
        Most common for regular activity schedule
        
        Weekday
      - Closed Groups
        
        Summer
        
        Self Determined
        
        Desired Margin minimum 10%
        
        Year Round
        
        Self Determined
        
        Desired Margin minimum 10%
        
        Junior
      - Suggested Activities
        
        Setting a cap on potential student expense to determine viability of an activity
        
        Weekend
        
        Weekday
        
        Holiday
        
        Excursion/Travel
      - Guided Activities
        
        Admission/Entry Fee Cap
      - Events
        
        Orientation
        
        Graduation
    - - Homestay Payroll
        
        Student Fees
        
        Supplements
        
        Summer
        
        July 13 - Aug 31
        
        $30
        
        Minor
        
        Accomm Booking Fee
        
        $200
        
        Boarding Options
        
        Full Board
        
        Single
        
        Twin
        
        Half Board
        
        Single
        
        Twin
        
        Special Dietary Request
        
        $25
        
        Transfer
        
        Pickup
        
        Dropoff
        
        Accomm to Accomm
        
        Homestay Cost
        
        Transfer
        
        Pick Up
        
        Dropoff
        
        Accomm to Accomm
        
        Boarding Option
        
        Full Board
        
        Twin
        
        Single
        
        Halfboard
        
        Twin
        
        Single
        
        Supplements
        
        Summer
        
        Minor
        
        Cleaning Fee (uncertain)
        
        Special Diet Requests
        
        Process
        
        Steps
        
        1: Determine Date Period
        
        Most commonly, bi-weekly
        
        2: Pull report from Symba/Class? of current student in HS during date range
        
        Step 3: Check boarding allocation of student, confirm any transfers, and applicable supplements
        
        Step 4: Calculate cost value per student using step 3 outcomes
        
        Step 5: Order students in list by homestay provider; creating new tab for current date range
        
        Preface: Open resources
        
        Symba
        
        Housing Inbox
        
        Teams
        
        Location: SH Calgary > Student Services > Accommodation > Homestay Payroll > xlx doc
        
        Email draft to Payroll processor
        
        Step 6: Double Check
        
        Step 7: Triple Check
        
        Step 8: Send master payroll xlx.doc to payroll processor
        
        Step 9: Sent individual HS provider their specific details for awareness prior to funds being released (no confirmation required from them)
      - Cost/Fee Reviews
        
        Fee
        
        When to review?
        
        Annual Price List Review Period
        
        Cost
        
        Historically
        
        Never or ad-hoc
        
        Expected
        
        Aligning with Toronto as much as possible
        
        Annually
        
        September to October Annual
        
        Submission due final week Oct
      - Residence
    - - Academic
        
        Annually Budgeted
      - Office General
        
        Annually Budgeted
        
        Monthly Expense
        
        Purchase Types
        
        Paper & Ink
        
        Stationary
        
        Organizational Tools
        
        Cleaning Supplies
        
        Misc Maintenance
        
        Electronic
        
        Batteries
        
        Digital Storage (USB)
    - - Agent Site Visits
        
        Coffee, Tea, Cleaning Supplies, Chocolates
        
        Marketing Material Printouts
        
        Gifts and Accessories
        
        Meal Out
        
        Gift basket
      - Homestay Site Visit
        
        Gifts and Accessories
        
        $10 per home
      - Local Agent Visit
        
        Gifts and Accessories
        
        Gift Basket
      - University
        
        Attending Uni Visit
        
        Gifts and Accessories
        
        Hosting Uni Rep
        
        Refreshments
        
        Marketing
- - - - Zoran completed!
        
        Ish maintained!
- - - - Weekly
        
        Tues
        
        Making sure students collected the books
        
        collected the payment and allocated in symba
        
        start classes on time
        
        Help academic team, if they need
        
        Email
        
        Wed
        
        Emails
        
        Check activities, homestay allocation, pick up, email, help team,
        
        Check extension with graduation student
        
        Turs
        
        Exit survey
        
        Homestay payroll
        
        Fri
        
        placement exam email to students
        
        Graduation certificates
        
        Mon
        
        Orientation
        
        Greeting Students
        
        Doc Collection
        
        Activities Coor. inputs
        
        Document Review
        
        Email responses over the weekend
      - Bi-Monthly
        
        Approve Time Cards
      - Monthly
      - Emailing
        
        Majoirty/Focused
        
        From Admissions
        
        Payments
        
        Course Offering Confirmations
        
        Special inquriies (minors)
        
        Local agent inquries
    - - Mon-Fri (8.00 - 4.00)
- - - - Department Names // Contact Info // What each department handles
      - Local immigration agency help // lawyers
- - - - Student/Study Visa/Permit
        
        Minimum study per week = 15 hrs
        
        This is Full-Time (per the governement)
        
        Languages Canada = no requirement for PT or FT
        
        School determines what = fulltime or pt
        
        Minimum duration = 4 weeks
        
        Country Dependent
        
        South America = 4 weeks
        
        Asian Countries = +4 weeks
      - Working Permit
        
        Can study on work permit
        
        no known max or mix of study per week // duration of study
      - Vistor's/Tourist Visa
        
        Can study any course up to 6 months
    - - Canadian Immigration Consultant
    - - Country Dependant
        
        Asian Countries
        
        Korea
        
        Study permit
        
        Can apply for work visa after entry
        
        Work-Holiday Visa
        
        Study + Work
        
        China/East Asian/Indonesian
        
        Study Permit Duration Only - not applicable to reapply in country or transition to work permit
        
        Japan
        
        eTa visa = no application required, no minimum requirements, can only stay for 6 month perioid
        
        Could then MAYBE apply for study/work permit
        
        Latin Americans
        
        Come on a variety of Visas/Permits
        
        Not sure if able to apply for work permit and then PR
        
        European
        
        Unfamiliar - more research needed
    - - SH Policy = maintaining 80%
      - Canadian Govt Policy = no hard policy
        
        We can inform Canadian Border Services (CBSA) about terminations
      - Languages Canada = no hard policy
        
        we can inform them of terminations
      - Canadian Saudi Bureau
  - - - Requirements
        
        1-11 weeks = 1 week vacation
        
        6 weeks of study before taking vacation
        
        12-23 weeks = 2 weeks of vacation
        
        23 - 35 weeks = 4 weeks vacation
        
        80% Atten & Academics
      - Requested How?
        
        Verbally or Email
        
        Taran checks requirements & amends bookings
  - - - 2) School issues Invoices
        
        3) Recieve Full Payment
        
        4) Give LoA (accom confirmation // transfer confirmation)
        
        5) Student/agent, In-country, receives documents
        
        6) Student//Agent submits application to CiC
        
        Interview or not
        
        1 more item...