Integration management ( Strategic Planning
and Project Selection (…
Project Management Plans
A project management plan is a document used to■ coordinate all project planning documents and help guide a project’s execution and control
Plans created in the other knowledge areas are subsidiary■ parts of the overall project management plan.
Introduction or overview of the project ■
Description of how the project is organized ■
Management and technical processes used on the project ■
Work to be done, schedule, and budget information ■
■ To close a project, you must finalize all activities and transfer the completed or cancelled work to the appropriate people
■ Main outputs include
- Administrative closure procedures
- Contract closure procedures
- Final products, services, or result
- Organizational process asset updates
Using Software to Assist in Project Integration Management
■Word processing software creates documents
■ Presentation software creates presentations
■ Spreadsheets or databases perform tracking
■ Communication software such as e-mail and Web authoring tools facilitate communications
■ Project management software can pull everything together and show detailed and summarized information
Monitoring and Controlling Project Work
Changes are inevitable on most projects, so it’s■ important to develop and follow a process to monitor and control changes
Monitoring project work includes collecting, ■
measuring, and disseminating performance information
Two important outputs of monitoring and■
controlling project work include recommended corrective and preventive actions
■ After deciding what project to work on, it is important to let the rest of the organization know.
■ A project charteris a document that formally recognizes the existence of a project and provides direction on the project’s objectives and management.
■ Key project stakeholders should sign a project charter to acknowledge agreement on the need and intent of the project; a signed charter is a key output of project integration management.
Leadership and a Supportive Culture
Project managers must lead by example to demonstrate the ■ importance of creating and then following good project plans
Organizational culture can help project execution by: ■
–Providing guidelines and templates.
–Tracking performance based on plans
Project managers may still need to break the rules to meet project ■
goals, and senior managers must support those actions.
Important Skills for Project Execution
General management skills such as leadership, communication, and political skills ■
Product, business, and application area skills and knowledge ■
Use of specialized tools and techniques ■
Project planning and execution are intertwined and inseparable activities ■
Those who will do the work should help to plan the work ■
Project managers must solicit input from the team to develop realistic plans ■
Project Execution Tools and Techniques
Project management methodology ■
Many experienced project managers believe the most effective way to improve project management is to follow a methodology that describes not only what to do in managing a project, but how to do it.
Project management information systems ■
Hundreds of project management software products are available on the market today, and many organizations are moving toward powerful enterprise project management systems that are accessible via the Internet.