Leadership and a Supportive Culture
Project managers must lead by example to demonstrate the ■ importance of creating and then following good project plans
Organizational culture can help project execution by: ■
–Providing guidelines and templates.
–Tracking performance based on plans
Project managers may still need to break the rules to meet project ■
goals, and senior managers must support those actions.
Important Skills for Project Execution
General management skills such as leadership, communication, and political skills ■
Product, business, and application area skills and knowledge ■
Use of specialized tools and techniques ■
Project planning and execution are intertwined and inseparable activities ■
Those who will do the work should help to plan the work ■
Project managers must solicit input from the team to develop realistic plans ■
Project Execution Tools and Techniques
Project management methodology ■
Many experienced project managers believe the most effective way to improve project management is to follow a methodology that describes not only what to do in managing a project, but how to do it.
Project management information systems ■
Hundreds of project management software products are available on the market today, and many organizations are moving toward powerful enterprise project management systems that are accessible via the Internet.
Project Management Plans
A project management plan is a document used to■ coordinate all project planning documents and help guide a project’s execution and control
Plans created in the other knowledge areas are subsidiary■ parts of the overall project management plan.
Introduction or overview of the project ■
Description of how the project is organized ■
Management and technical processes used on the project ■
Work to be done, schedule, and budget information ■
■ To close a project, you must finalize all activities and transfer the completed or cancelled work to the appropriate people
■ Main outputs include
- Administrative closure procedures
- Contract closure procedures
- Final products, services, or result
- Organizational process asset updates
Using Software to Assist in Project Integration Management
■Word processing software creates documents
■ Presentation software creates presentations
■ Spreadsheets or databases perform tracking
■ Communication software such as e-mail and Web authoring tools facilitate communications
■ Project management software can pull everything together and show detailed and summarized information
Monitoring and Controlling Project Work
Changes are inevitable on most projects, so it’s■ important to develop and follow a process to monitor and control changes
Monitoring project work includes collecting, ■
measuring, and disseminating performance information
Two important outputs of monitoring and■
controlling project work include recommended corrective and preventive actions
■ After deciding what project to work on, it is important to let the rest of the organization know.
■ A project charteris a document that formally recognizes the existence of a project and provides direction on the project’s objectives and management.
■ Key project stakeholders should sign a project charter to acknowledge agreement on the need and intent of the project; a signed charter is a key output of project integration management.