MANAGEMENT MEASURES CRITERIA

EFFECTIVENESS

ECONOMY

EFFICIENCY

Coordination measures

Plan

Organisational Structures

Policy

Monitoring

Coordination measures

Plan

Organisational measures

Monitoring

Policy

Coordination measures

Plan

Organisational structures

Policy

Monitoring

Specifications of goods to be procured should be clear.

Written DoA for procurement committee to ensure defined responsibiltiy in procurement process

The needs assessment of the appointment of consultants should be coordinated with all stakeholders

Succession planning should be done on an ongoing basis

Should have a approved supply chain management policy in place

Regular reporting should take place on the achievement of objectives

Policy on the managerial hierarchy should also define the communication channels

operational planning measures

Policy objectives should be based on adequate, appropriate and reliable information

All staff should be sufficiently empowered to be effective through formally approved delegations of authority

Measures should be in place that ensures contracts with consultants comply with the requirements of competitiveness and transparency

Recruitment of staff should take into account the requirement of the job and be based on an approved staff establishment.

Recruitment of staff should be monitored to ensure policies and recruitment plans are being complied with

A written delegation for the procurement of consultants should be in place.

Recruitment of staff should be done in coordination of all stakeholders including budget department

Procurement committee should consider all procurement requests to take into account the needs and contributions of all stakeholders

Policy should state on what basis consultants are to be rehired

Recruitment policy that is in line with legislation

planning should allow for the timely procurement of goods


A procurement plan should be in place

The need for consultants and their requirements should be analysed before their appointment

Efficient utilisation of staff should be monitored against predetermined criteria and corrective action should be taken.

Consultants should be paid for milestones achieved and not hours worked

Productivity should be reviewed on a regular basis by using valid criteria. Corrective action should be taken.

The responsibilities of consultants and line management should be documented and communicated

Span of control should ensure optimum communication between management and staff

Unnecessary functions should be eliminated

Processes should be in place for reviewing coordination measures to ensure the fewest possible resources are spent to achieve the predetermined output

There should be a sufficient transfer of skills to ensure that consultants are not used indefinitely

Rotation of staff should occur to give staff greater exposure and enhance their knowledge and skills

Specific and measurable deliverables should be specified for consultants in contract

Planning for remuneration should provide incentive with the aim of supporting efficient service delivery

All options should be considered to achieve objective e.g using technology.

An approved policy for the utilisation of consultants should be in place

Policies should prescribe efficiency levels where necessary e.g minimum performance levels

Policies should describe efficiency levels

Strategic planning measures

HR planning measures

Financial planning measures

Strategic plan should be in place

There should be an operational plan based on a strategic plan

Job requirements should be specified before recruitment takes place

Sufficient funding should be available to support strategic and operational plans

IT planning measures

information plan should be developed to support strategic objectives