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Project Management 2 (6. Leadership and Teamwork ('Be yourself more,…
Project Management 2
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7. Scope Management
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Resources
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RAM (Responsibility Assignment Matrix), OBS (Organisation Breakdown Structure)
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Scope management is the identification and definition of the output. Then it is the control of the output, using configuration management. SCOPE = OUTPUTS / OUTCOMES -> BENEFITS (Outputs, when used, hopefully lead to outcomes, which can lead to benefits).
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8. Planning for Success
8.1 Business Case
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BC development filters options into a justified and funded BC. Options are:
- Do nothing.
- Do the bare minimum.
- Do all we can.
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Might have a feasibility study before the CONCEPT phase (in which case much of the BC is already written!)
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Langauge:
Success criteria - characteristics through which the success of the project will be measured,
Success Factors - Management practices that when implemented, increase the likelihood of success in a project.
KPI - Measures of success that can be used throughout the project to ensure that it is progressing towards a successful conclusion.
Benefits - The quantifiable and measurable improvement resulting from completion of project deliverables.
Success factors work well when there is:
- Clear objectives needed.
- Senior management support.
- Good communications.
- Stakeholder involvement.
- Realistic plans
- Motivated team.
KPIs work well when there are:
- Comparison of planned and actual spend.
- Milestones.
- Quality failures.
- CPI
Benefits work well when:
- They are quantifiable and measurable
- Financial or
- Non-financial (e.g. good PR or happy employees).
- Risk avoidance.
Benefits Management process:
Identify, structure and agree.
Needs to be monitored and managed.
Realise.
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8.6 Estimating
Why? We need to because we don't KNOW how much the project costs. Remember it is a unique, one off event. See slides p69 on
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Estimating problems.
1 Subjectivity.
2 Assumptions.
3 Don't know who will do it.
4 Risks
5 No previous data
6 Denial.
7 Psychological
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8.7 Stakeholders
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Stakeholder Management.
1 Initiate.
2 Identify - What's in it for me? - Attitude - Influence
3 Assess.
4 Plan.
5 Manage.
6 Feedback and review.
4 box assessment of Influence and Interest. Pick out and explain how you would manage one in each of the boxes 