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General Marketing & Misc Tasks 2019-2020 Season (Advisory Board-TBD…
General Marketing & Misc Tasks 2019-2020 Season
Playbills (ART, Studio Series, FTV Events)
Prepare google docs for cast/crew/production info
Collect all playbill material
Proof material
Distribute for edits (2-3xs per playbill)
Edit playbill as needed based on success of collection & edits received
Prepare all ads for playbill
Design playbill layout
Send to print by deadline & arrange delivery date
Collect donor info for playbill from Dev Dept
(July1 & Jan 1)
Advisory Board-TBD
Schedule Retreat & Meetings for season
Attend all executive committee and board meetings
Collect meeting minutes from secretary & send to president for approval
Distribute minutes reviewed by president
Schedule retreat & meeting facilities for season
Prepare retreat & all meeting agendas
Send meeting reminders to executive committee members and board members prior to all meetings and events
Collect BEO forms and send to Business Mgr to forward to UA Foundation for approval
Prepare TAB event set ups
Conduct TAB event registrations/check ins
Marroney Circle of Friends-TBD
Create events
Schedule events
Prepare Marroney member & event material for member distribution
Schedule faculty & students at events
Schedule facilities for events
Send event reminders to members
Collect member payments
Send thank you to members following each event
Attend all Marroney events
Pre & Post Show Discussions
Arrange speakers for pre show discussions
Attend all pre & post show discussions
Serve as moderator for pre & post show discussions
Send reminders to participants for Pre & Post
Playbill Advertising
Solicit & confirm all ART playbill ads
Send invoices to advertisers
Track ads purchases & collect payments
Solicit & confirm ad trades
Create External Playbill Ads
Photo Calls
Schedule photographer-ART
Attend all photo calls-ART & Studio Series
Staff Photographer-Studio Series
Send photo call forms to Directors for photo call prep
Post media photos to website-ART & Studio Series
Front of House Signage
Collect info from Stage Manager
Prepare & Print Signage
Distribute Signage to BO
Display Case in Drama Building
Gather & prepare materials
Set up display & take down
Determine production focus for displays